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Maintenance program – dissect historical records for preventative and predictive activities (either in-house or outsourced) and ensure that the maintenance schedule is in place to allow planning and coordination with change management policies.Training program – review or develop a thorough training plan that ensures all team members (new or old) are trained and current on all required functions and that all staff are informed of changes through repetitive retraining and drills (especially of emergency procedures).Implement and evaluate required programs:.Procedures that need to be changed should be subject to the same change management and information sharing requirements to ensure staff awareness and compliance. Always analyze your operating procedures and make changes as needed for your new plan.Make sure to measure your success with Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) as well as establish a reporting tempo.

Schedule of implementations should be fully documented to include budget forecasts and processes to ensure executing to the budget.

Estimate capacity for current needs/ standards but also stakeholder expectations. Scoping the future needs to eliminate unnecessary hardware investments is as important as ensuring alignment with the budgeting process.

Ensure that a comprehensive life cycle management plan is in place for all hardware and equipment.

Specify remaining warranties and lifecycle status. Spending quality time on the responsible, accountable, consulted and informed (RACI) model to ensure absolute clarity will help drive the process portion and ensure that the entire ecosystem of organizations supporting the function are aligned. Identify contracts and sub-contracts too.

Ensure accurate roles and responsibilities for each position.

Classify your headcount and current staffing model.

Do a comprehensive review of the existing operation to establish a baseline and ascertain any gaps that must be mitigated in the plan.

Mitigate risk by scoping how to handle the legacy infrastructure (virtual and physical). Consider your current situation and what is needed to identify gaps and risks.This repeatable, four-phase approach leads to an outcome that relies on continuity and sustainability to ensure the safest, most reliable and efficient operations for the data center’s lifecycle. One Plan is Never the Same – Evolution is Critical.